Privacy policy and cookie policy

This is a privacy and data protection notice in accordance with the EU General Data Protection Regulation (GDPR) and applicable Finnish legislation. This policy describes how Ostromap Oy Ab processes personal data and uses cookies on our website.

Controller

Ostromap Oy Ab
Business ID: 2859517-3
Address: Ristikarintie 23, 68600 Pietarsaari
Contact person: Kristoffer Blomqvist
Email: kristoffer.blomqvist@ostromap.fi

Purpose of processing personal data

We collect and use personal data to:

Manage customer relationships and respond to inquiries submitted via the contact form on our website.
Process job applications, including evaluating candidates and communicating with applicants.
Improve the website’s functionality and user experience.

Personal data is used solely for these purposes and is never shared with third parties for other purposes, such as marketing, without your explicit consent.

What data do we collect?

We collect information that you yourself provide via our website (e.g., through contact forms or job applications). This may include:

Name
Email address
Phone number
Information provided in contact forms or job applications (e.g., CV, cover letter)
Other information provided by the user

Use of personal data

Personal data is used for the following purposes:

Managing customer relationships and communication related to our services.
Processing inquiries submitted via contact forms.
Handling job applications, including evaluating candidates and communicating with applicants.
Improving the website’s functionality and user experience.

Personal data is never used for purposes other than those specified in this policy and is not sold or shared with third parties for marketing purposes.

Disclosure of data

Personal data may be disclosed in the following cases:

With the customer’s consent, to partners for the purpose of delivering ordered products or services.
Billing information may be shared with payment intermediaries to manage payments.
Authorities may gain access to data if required under Finnish law.
Data is not disclosed to third parties within or outside the EU/EEA for purposes other than those specified above.

Storage period for personal data

Personal data is stored only as long as necessary for the purpose for which it was collected:

Customer data: Stored as long as the customer relationship is active and up to 5 years after the relationship has ended, unless longer storage is required by law (e.g., accounting legislation).
Contact forms: Data from contact forms is stored for a maximum of 12 months after the matter has been resolved, unless otherwise agreed.
Job applications: Data from job applicants is stored for a maximum of 24 months after the recruitment process has ended, unless the applicant gives consent for longer storage for future recruitment opportunities.

After the storage period, the data is deleted or anonymized securely.

Principles for protecting the register

Manuel data:

No physical copies of personal data are stored, except for documents necessary for accounting or auditing. These are only accessible to designated employees of Ostromap Oy Ab and our auditor, who are bound by confidentiality obligations.

Electronic data:

Data transfer takes place via an SSL-secured connection.
Electronic data is protected by firewalls and other security measures.
Only designated employees of Ostromap Oy Ab have access to the register, and access requires a username and password.
All employees who handle personal data are bound by confidentiality.

Rights of the data subject

Under GDPR, you have the following rights regarding your personal data:

Right of access: You have the right to check what data about you is stored in our register. A written and signed request for access should be sent to the contact person for the register. The right of access is free of charge and can be exercised once per year.
Right to rectification: You have the right to request correction of incorrect or incomplete data.
Right to erasure: You may request that your data be deleted, unless it is needed to comply with legal obligations.
Right to restriction of processing: You may request that the processing of your data be restricted under certain circumstances.
Right to object: You may object to the processing of your data for certain purposes, e.g., direct marketing (which we do not use).
Right to data portability: You have the right to receive your data in a structured, commonly used, and machine-readable format.

Cookies

Our website uses cookies to improve the user experience and analyze website usage. Cookies are small text files stored in your browser with your consent.

How we use cookies

We use cookies for the following purposes:

Functionality: To remember your preferences and improve website functionality, e.g., when using contact forms.
Analytics: We use Google Analytics to track how the website is used, e.g., which pages are visited and for how long. This helps us improve the website’s content and user experience.
Customized content: To provide content that is relevant based on your interactions with the website.
Social media: Our website may include buttons or plugins for social media (e.g., Facebook, Twitter, Instagram) that set cookies to enable sharing or interaction with these platforms.

Third-party cookies

Google Analytics: Used to analyze website usage. For more information, see the Google Analytics privacy policy.
Social media: Cookies from social media platforms may be used to enhance your profile on these platforms or for their internal analytics, according to their respective privacy policies.

Managing cookies

You can control the use of cookies through your browser settings. You can block or delete cookies, but this may affect website functionality. For instructions, see your browser’s help function.

We recommend keeping cookies enabled for the best possible experience of our website. If you disable cookies, certain features, such as contact forms or personalized content, may stop functioning properly.

Contact forms and job applications

When you fill in our contact form or submit a job application, we collect the information you provide, such as name, email address, phone number, and any attachments (e.g., CV or cover letter). This data is used solely to:

Respond to your inquiries or questions.
Manage and evaluate your job application.

The data is not shared with third parties for other purposes and is never used for marketing without your explicit consent.

Contact

If you have questions about this privacy policy, our use of cookies, or how we handle your personal data, please contact us:

Email: info@ostromap.fi

Phone: +358 50 374 6250

We reserve the right to update this policy when necessary to comply with applicable legislation or improve our services. Any changes will be published on this page.